10 Essential Tips for HOA Pool Management

A community pool can be a major asset, drawing residents to enjoy sunny days in the water. However, managing a swimming pool entails a set of responsibilities that go beyond casual swimming. Maintenance, safety, seasonal considerations, and compliance with regulations are all crucial aspects that community board members must navigate to keep the pool running smoothly. Here are ten practical tips to ensure your pool remains a valued feature of the neighborhood for years to come.

Determine your annual budget

Owning a pool involves more than the initial cost of construction and water. Budgeting for ongoing expenses is essential. Necessary items include chlorine, test kits, reagents, and first aid supplies. Additionally, funds should be allocated for annual maintenance, cleaning tools, insurance, and unforeseen repairs. Proper budget planning ensures smooth operations and prevents potential overspending.

Check for ADA compliance

To accommodate all members of the community, including those with physical challenges, it’s crucial to ensure pool accessibility. The requirements of the Americans with Disabilities Act (ADA) came into effect in 2012, and different rules may apply depending on whether the pool was built before or after this date. Consulting legal experts can help determine the necessary steps for compliance.

Assess the need for an AED unit

The presence of an automated external defibrillator (AED) in the pool area could be a requirement depending on your location. If required, ensure it is well-maintained and that trained individuals are available to operate it in case of emergencies.

Assign a pool permit manager

An operating permit may be mandatory for pool operations, with specifics varying by location. Other necessary documentation, like lifeguard certifications, may also be required. Designating a responsible party to handle these permits ensures compliance and avoids potential fines or fees.

Schedule compliance inspections

Health department inspections help identify repairs or issues before opening the pool for a new season. Reviewing past reports can reveal trends and aid in future budgeting and maintenance planning, ensuring continued safety and functionality.

Monitor the pool surface condition

Rough pool surfaces can cause injuries and, if unchecked, lead to costly repairs. Regular assessments of the pool floor and walls, along with knowledge of the last refinishing, can help manage maintenance costs and enhance swimmer safety.

Inspect and maintain drain covers

Drain covers should comply with the 2007 Virginia Graeme Baker (GMA) Act, which mandates features such as automatic shutoffs and gravity drainage systems. Regular checks to ensure strength and proper fitting can prevent accidents and reduce liability risks.

Inventory pool equipment and furniture

Maintaining a checklist for pool equipment, such as skimmer nets, vacuum heads, and ladders, as well as furniture like loungers and umbrellas, aids in tracking what needs repair or replacement. Proper storage away from chemicals and in secure locations prevents damage and extends the lifespan of these items.

Enforce pool rules

Clear guidelines help maintain safety and order. Rules against activities like diving into shallow water or engaging in rough play preserve a safe environment for all age groups and promote courteous interactions.

Winterize the pool

Proper offseason care is necessary to keep the pool in good condition. Treating water with appropriate chemicals, removing motors, lowering water levels below skimmers, and using a protective cover prevents damage during cold months and prepares the pool for reopening.

Effective pool management involves a comprehensive approach to safety and maintenance. Working with a property management team can enhance your community's enjoyment of the pool while ensuring compliance and operational efficiency.