Four Tips for Establishing Succession Planning for Community Board Members

Successful business organizations often prioritize succession planning. This approach is part of their corporate strategy, enabling them to identify and mentor potential leaders for future key roles. Similarly, a thriving community association board should also incorporate succession planning. Although current board members cannot mentor a specific homeowner (since every owner/shareholder has the right to run for a board position), there are numerous opportunities to identify potential leaders. By taking proactive steps, these individuals can become acquainted with different board roles and responsibilities before deciding to run for election. This strategic planning ensures smoother operations for the board as prepared individuals can immediately start contributing post-election. Here are several strategies to support this process.

1. Encourage participation

Potential leaders emerge when given opportunities. Engage a wide range of homeowners to uncover those eager to contribute, make a difference, and participate in the decision-making process. The challenge often lies in guiding them on how to get involved. Facilitate this by inviting homeowners to share their insights and participate in meetings. This approach helps identify community members with the vision and ambition to become future board leaders.

2. Provide the right experience

Leadership opportunities arise from experience. Once potential volunteers are recognized, involve them in committees with clearly defined roles and responsibilities. Committee charters serve as invaluable tools by detailing responsibilities, decision-making guidelines, and ways to assert authority. These documents also guide committee members on reporting to the board effectively. By offering such a structure, volunteers can channel their focus into developing innovative solutions and ideas.

3. Say thanks

Expressions of gratitude can significantly impact volunteer engagement. Recognizing volunteer efforts increases the likelihood of their continued participation, positioning them as future board members. Acknowledgement can take many forms, from public recognition during meetings to notable mentions in newsletters, or even hosting special events. A capable community association management company can provide creative ideas to ensure volunteers feel valued and appreciated.

4. Give them the tools they need

Effective participation requires education and resources. Volunteers must learn their roles through observation and training, which includes understanding governing documents, clarifying responsibilities, and staying informed on current projects and challenges. Regular training sessions benefit both new and experienced members. Reliable community association management companies can offer these educational services, aiding in the development of proficient board members and volunteers.

Fostering an effective board both in the present and future is crucial. Succession planning not only ensures current success but also secures the long-term health of the entire community.